TERMS: Full Time, Exempt. Competitive compensation and benefits package.
LOCATION: Work from home in the Flagstaff, AZ area. Reliable transportation required.
REPORTS TO: Operations Director, Chief Financial Officer
PURPOSE: CATF is an innovative and growing organization with highly decentralized senior-level professional staff. CATF is global, our staff our located across the US and EU, we have a large network international partners, and we receive funding for our work from a variety of sources around the world. Our expanding organization requires more support to ensure timely, compliant management of our financial processes and systems.
- Expense Reporting and Bookkeeping – experience with Concur and QuickBooks
- CRM Data Entry and Management – experience with Salesforce
- Vendor Relations
- Task Management
- Requires proficiency in the use of Office 365/Microsoft suite of applications, Outlook, Word, Excel, PowerPoint, Teams, and online document sharing and calendaring.
- Entrepreneurial, Organized, Problem-solver, Detail-oriented, Conscientious, Superb Communicator
EXPERIENCE: Bachelor’s Degree, 3-5 years relevant experience
CATF seeks a Finance and Development Coordinator to support our growing organization. The Coordinator will work closely with our finance and development teams as well as directly supporting staff with finance tasks, such as expense reporting. The Coordinator will assist our finance team in the proper administration of our financial procedures and policies. The Coordinator will also support the development team in the tracking and reporting of our grant and donation revenue. The ideal candidate must have the initiative to move tasks forward independently, keeping track of external or self-imposed deadlines, clearly communicating needs or assignment to others, circling back with reminders, and engaging in closed loop communications when a task is completed.
The core responsibilities of this role are as follows:
Finance Administration: Assist the finance team with administrative tasks and interfacing with staff. Handle central PO box where we receive bills, invoices, and checks. Assist with accounts payable processing by gathering and routing for approval invoices/bills and completing data entry (QuickBooks). Assisting with expense system administration (Concur) and helping staff with their expense reporting and receipt capture, providing deadline reminders and proactive follow up with staff to ensure timely reporting, helping staff to stay in compliance with our financial policies and procedures. Generating out of pocket expense reimbursement requests for staff and external partners. Assist with inventory tracking. Work with the finance team on regular review and updating of policies and procedures.
Development Support: Manage all gift processing and data entry (Salesforce) from a variety of contribution sources. Manage receipt and acknowledgement processes. Handle database maintenance, auditing, and consolidation with finance. Interface with finance on payments, receipt notices, and regular revenue reports. Provide payment instructions such as ACH, international wire, and stock transfer information for donors/funders. Follow-up/reminder level communications with donors/funders, on outstanding payments, payment receipt notices, and questions.
Vendor Relations/Procurement: Serve as point of contact for key vendors for the organization and manage equipment and supply procurement, while keeping appropriate records and carefully managing expenses. This includes handling the Verizon company cell phone account, adding lines for new staff and purchasing new phones, and making all computer purchases via our Apple business account or other vendors. Management of CATF-wide subscriptions of software, publications, memberships, and other services. Holding a central purchasing card for business expenses and diligently maintaining records.
Application Process and Timing:
Please send resume and cover letter to firstname.lastname@example.org. We will review applications on a rolling basis. Be prepared to provide references upon request.
CATF provides equal employment opportunities.